Match purchase orders, warehouse receipts, and supplier invoices to explain quantity and price differences.
Where this helps
Accounts payable sees the invoice, purchasing owns the price agreement, and the warehouse knows what arrived. Without those records together, a short shipment can look like a pricing problem.
What Rectangle connects
The assistant matches invoice lines to the purchase order and posted goods receipt, normalizing cases and units. It checks approved tolerances, partial receipts, and credit memos, then separates quantity differences from rate differences. A missing receipt remains an exception rather than proof that goods were never delivered.
Match the documents PO: 100 cases × $48 = $4,800
- Receipt: 96 cases accepted · 4 cases short
- Invoice: 100 cases × $50 = $5,000
- No approved price amendment found.
A closer look
Match purchase orders, warehouse receipts, and supplier invoices to explain quantity and price differences.
Explain the difference The invoice is $392 above the expected amount for accepted goods.
| Exception | Calculation | Amount |
|---|---|---|
| Quantity short | 4 cases × $48 | $192 |
| Price increase | 100 cases × $2 | $200 |
| Total | $5,000 − $4,608 | $392 |
The receipt shows 96 accepted cases. At the PO price of $48, the expected amount is $4,608. No approved price amendment was found.
From answer to action
AP gets a line-level exception packet with the expected amount and supporting source records. The buyer or receiving team can resolve missing evidence before an invoice is released under the company’s payment policy.
Prepare resolution Correction request: $392 · expected invoice $4,608
- Buyer to confirm price; receiving to confirm the shortage.
- Invoice flagged for AP review.
- No payment or supplier message sent.
Resolve invoice exceptions with a shared explanation of what was ordered, received, and billed.
