Compare supplier quotes after freight, pack sizes, and delivery dates before issuing a purchase order.
Where this helps
A lower catalog price can disappear once minimum quantities and delivery charges are added. Buyers need a comparison that uses their negotiated prices and the actual receiving deadline.
What Rectangle connects
Join ERP item masters, approved supplier records, open purchase orders, and stock availability with connected supplier quotes and freight estimates. Normalize each quote to the same unit of measure. Separate recoverable tax from the comparison and show any duties or handling charges when they apply.
Normalize the requirement FT-20 · 1,200 each · 100 each/carton
- 12 cartons required · no duplicate open PO.
- 3 approved suppliers returned comparable quotes.
A closer look
Compare supplier quotes after freight, pack sizes, and delivery dates before issuing a purchase order.
Compare landed cost Birch is the lowest-cost option that meets Friday’s deadline. Its higher unit price is offset by lower freight.
| Supplier | Goods + freight | Landed cost | Arrival |
|---|---|---|---|
| Alder | $2,520 + $180 | $2,700 | Friday |
| Birch | $2,616 + $60 | $2,676 | Friday |
| Crest | $2,400 + $90 | $2,490 | Monday |
Crest saves another $186, but misses the required date. The comparison covers 1,200 each, before tax.
From answer to action
The assistant returns a comparable shortlist with quote validity, delivery commitments, and the quantity each supplier can actually supply. The buyer can choose a supplier and review a purchase order draft; an attractive price alone does not authorize an order.
Prepare the purchase Draft PO · 12 cartons · 1,200 each
- Merchandise $2,616 + freight $60 = $2,676 before tax.
- Friday delivery commitment and quote expiry attached.
- Ready for buyer approval.
Make purchase decisions using the complete delivery cost and required arrival date.
