Audit storage, handling, and fulfillment charges against the rate card and warehouse activity.
Where this helps
A 3PL invoice may contain thousands of storage and activity lines. A rate error or duplicate pallet can be hard to spot in the total, especially when the billing export and warehouse ledger use different references.
What Rectangle connects
Join the invoice to the applicable contract period, fulfillment activity, and pallet ledger. Match the billing basis for each fee, such as orders, picks, pallet-days, or month-end pallet positions. Normalize minimum charges and included services before flagging a variance.
Audit the invoice Invoice total: $18,462
- 2 discrepancies found · proposed adjustment $462
- All other matched lines total $18,000.
A closer look
Audit storage, handling, and fulfillment charges against the rate card and warehouse activity.
Show the calculation The warehouse invoice has $462 in proposed adjustments.
| Exception | Calculation | Difference |
|---|---|---|
| Pick rate | 1,800 × ($1.35 − $1.20) | $270 |
| Duplicate storage | (124 − 112) × $16 | $192 |
| Total | $270 + $192 | $462 |
That would bring the $18,462 invoice to $18,000, subject to finance review and warehouse agreement.
From answer to action
Finance gets a reproducible calculation for each discrepancy and an evidence packet for the warehouse. The expected adjustment is tracked separately from an issued credit. Payment decisions follow the existing AP workflow.
Prepare the correction Expected invoice after adjustment: $18,000
- Proposed correction: $462
- 98-line audit and 2 exception calculations attached.
- Awaiting finance review and warehouse agreement.
Catch rate and quantity errors without relying on a manual line-by-line audit.
